Inventory Management Software

Inventory Management Software in a CMMS Package
Inventory Management Software

This module instructs on inventory management software capabilities and use. For training on purchasing and purchase orders see the Purchase Order Training Module. The trial CMMS software download provides the following basic inventory management software capabilities:

  1. Inventory stock lists
  2. Inventory audit
  3. Spare parts usage tracking

Inventory Management Software Components

Inventory stock lists display all items in the spare parts database. These parts may be classified as inventory, non-inventory or any other user-defined classification. Each item has multiple fields including unlimited file attachments that may be linked to the item. These files attachments may be any file type. The below video shows how this is done.

Another important component of any inventory management software system is the ability to perform audits. Physical inventory variance audits are instructed on below. A soon to be released upgrade of the trial CMMS software also includes cycle counting audits and ABC analysis. Audits reports are generated to inform the maintenance manager of items physically counted that do not match the recorded count.

As spares are used then inventory stock list is adjusted automatically. Returned parts also automatically adjust the inventory stock list. Received items increment the stock list as expected.

Spare parts used for equipment maintenance are linked to why the part was used, who used the part and the equipment the part was used on. Parts may be returned at any time. As expected, the inventory management software automatically adjusts the inventory stock list as parts are used, acquired or used.

If further explanation is required contact CMMS University to schedule a personalized online demonstration of the software's analysis and reporting capabilities.

Inventory Management Software Capabilities

  • Adding spares to the inventory list
  • Editing existing items
  • Linking file attachments to inventory spares
  • Inventory management module options

Inventory Management and Reporting

  • Filtering the data grid
  • User-defined fields
  • Crystal Reports CMMS data export
  • Excel raw data export
  • Audit reports
  • Other inventory management software reports

Spare Parts Usage

  • Checking out parts for use on equipment
  • Filtering and searching for parts
  • Barcode checkout
  • Returning checked out parts
  • Inventory usage analysis and reporting.